Camp U of T 2021 Parent Info Package

Welcome to Summer 2021!

Camp U of T is looking forward to providing participants with another great summer of programming! We take great pride in providing engaging and exciting activities for all levels of skill and experience. Our commitment is to provide children and youth with opportunities for learning the fundamentals of physical activity and sport in an inclusive and supportive environment that celebrates the unique abilities of each child. Your child’s safety and enjoyment of our program are of paramount concern to us – and you will read below of the COVID-19 protocols that have been put in place for Camp 2021. 

The information below is essential information creating the best and safest possible experience for everyone. Please take the time to read through this information and keep it handy during the week.

We look forward to welcoming you at Camp U of T!

 

Camp LOCATION, Hours and contact info

Camp hours & location

Contact information

*No programming Monday, August 2

Drop off starts: 8:30 a.m.

Full Day Session: 9 a.m. to 4 p.m. 

Lunch Break: 12 to 1 p.m.

Pick up: 4 p.m. to 4:30 p.m.

 

Campers will use both the Varsity Centre and Back Campus field for programming:
•    Varsity Centre is located at 299 Bloor St. W.  
•    Back Campus Fields are located at 20 Tower Rd.

Camp U of T
299 Bloor St W, Toronto, M5S 1W2
416-978-6428
campuoft@utoronto.ca 

Drop-off and Pick-up information

Expand the sections below for specific information about drop-off and pick-up:

VARSITY CENTRE (VC) will be the main location for pick up and drop off
The main Camp U of T entrance is located off of Devonshire Place at the southwest corner of the field where the Varsity Centre Pavilion entrance is. Follow all posted signs for street parking.
 
Drop off is between 8:30 – 9:00 a.m. Supervision during this time is non-programmed. Program hours begin at 9 a.m. Please do your best to arrive promptly to ensure that your child doesn’t miss out on the fun.  
 
In order to maintain accountability, your child must check in with their counsellor on their arrival to camp and check out with their counsellor on their departure each day.  If your child knows that they will be absent or late in the future, they should inform their counsellor.

Safe arrival system:
Please call the Pavilion desk at 416-978-6428 before 9 a.m. if your child is going to be absent. If your child is absent and the desk has not been notified, we will contact you and leave messages at the camper’s home number and the daytime numbers of both parents/guardians. 

VARSITY CENTRE (VC) will be the main location for pick up and drop off
The main Camp U of T entrance is located off of Devonshire Place at the southwest corner of the field where the Varsity Centre Pavilion entrance is. Follow all posted signs for street parking.

Pick up is between 4:00 – 4:30 p.m. Supervision during this time is fully supervised, yet non-programmed. 

Permission to pick up procedures:
Please ensure that everyone who has permission to pick-up your child has been added to their profile. Only those listed on a participant's profile will be permitted to pick that child up at the end of the day. As well, those picking up your child will be asked to show photo ID to verify their identity. Please make sure that everyone with permission to pick up your child brings photo ID with them daily. 

Without photo ID, those picking up participants will have to have their identity verified before they are permitted to pick up their child.
 
If your child has permission to leave on their own at the end of the day, please send a letter authorizing this for the first day of camp.  Participants should be a minimum of 12 years old to be permitted to leave camp on their own.

 

COVID-19 protocols

The following protocols are specific to Camp U of T participants and their caregivers in alignment public health guidelines:

  • Caregivers should pre-screen their children, including a temperature check
  • On arrival caregivers will be asked a short series of screening questions. Masks must be worn during this process
  • Caregivers will not be permitted to enter the facility
  • Staff will escort participants to and from their program from the pick-up point on Devonshire 
  • Washroom facilities will be assigned to a cohort and maintained regularly
  • Once in their cohorts, participants will not be required to wear masks outside. Physical distancing will be practiced, though this may not always be possible 
  • Participants should bring at least 2 masks should there be a need to go inside and when moving around common or higher-traffic areas
  • Participants need to bring their own sunscreen, hand sanitizer, water bottle, lunch and snacks. No sharing will be permitted.

See more Health and Safety information in the section below.

Participant Code of Conduct

The safety and enjoyment of each participant is extremely important to us. In order to ensure that everyone has an enjoyable experience, we ask you to review the following points with your child/children. This information is also reviewed by staff prior to the beginning of each program, and specific rules are agreed on by participants and staff.

Inclusive Environment

Make new friends

Take turns and be polite

Bullying and teasing will not be tolerated

Safety

Obey your program staff

Think before you act

Be aware

Celebrate Differences

Share ideas

Learn about new cultures

Inclusive of all families, staff and participants

Take Responsibility

Help program staff

Make your time great

Look out for your fellow participants

When a child does not follow the code of conduct we will take the following steps:

  • Staff will direct the child to more appropriate behaviour.
  • The child will be reminded of the expected behaviour and the rules that were gone over at the beginning of the camp session.  A discussion between the participant and the staff will take place.
  • If the behaviour persists the parent will be notified of the concerns and parents and staff will review the changes in behaviour that need to occur.  Staff will schedule a follow up conversation with the parent for one to two camp days in the future to check on the progress.
  • Progress check between the participant, staff and parents.
  • If the behaviour persists a conference will be scheduled with the Program Director to discuss the next steps, which could include suspension or removal from the program.
  • If a child’s behaviour at any time threatens the immediate safety of themselves, other children or staff, the parent is notified and instructed to pick up the child immediately.

The following behaviours are not acceptable and may result in the immediate suspension of a participant for the day, week or from the program entirely:
•       Endangering the health and safety of children, staff, members or volunteers
•       Stealing or damaging property
•       Leaving the program without permission
•       Continued disruption of the program
•       Continued refusal to follow the Code or specific rules
•       Using profanity, vulgarity or obscenity frequently
•       Acting in a lewd manner

What NOT to bring:

Participants are asked to not bring expensive electronic equipment (i.e. iPads, cell phones, game systems, etc.). 
Our program takes no responsibility for lost or damaged equipment.

Schedule Details

  • Lunch supervision will be provided for your child between 12 and 1 p.m. We suggest that you prepare a substantial (nut free) lunch including beverages and snacks for your child.  We ask that no glass bottles be packed.
  • Participants will not be permitted to purchase any food from vending machines or cafes during the day.  Please do not send money with your children.  In a situation where your child has forgotten their lunch please contact the pavilion desk to discuss alternatives.

Health and Safety

In addition to the COVID safety protocols above, please note the following:

We are allergy aware and ask that parents and guardians not send any nut products for lunch or snacks.  Please note that we are a shared use facility with the public and nuts may have been consumed in public areas. Children are reminded to wash their hands before eating and are not permitted to share food.  
 
Please remember to send snacks and a water bottle with your child every day! Water breaks are programmed every day.  We ask that no glass bottles be packed as these are a potential hazard. 

If your child has a health condition that may be applicable during their time in the program, we ask that you inform staff. 
 
During the program, if your child is experiencing any difficulties or problems, please let us know. We look forward to a safe and enjoyable program for all.

If your child requires prescription medication while participating in the program please inform staff.  All medications are required to be in the original container with your child’s name and the date of the prescription on the container.  All medications will be stored at the pavilion desk, and can be refrigerated if required.
 
If the medication is for emergency use (inhaler or allergy medication) an instructor will carry it in their emergency first aid kit or, if your child self-administers their medication, they can carry it in their fanny pack.
 
Non-prescription medication cannot be administered at camp unless a doctor’s note is provided.  The doctor’s note should clearly indicate the child’s name, name of the medication, dosage, expiry date of the note and doctor’s signature as well as times to administer or specific signs and symptoms that indicate that the medicine needs to be administered.  All non-prescription medication will also be locked in a storage cabinet at the pavilion desk.

A sick child can infect other participants and staff and runs a greater risk of injury in camp programs. If your child has any of these symptoms within 24 hours of his/her scheduled program, please keep him/her at home:
 
•    Fever
•    Excessive coughing, wheezing or a runny nose with green or yellow mucous
•    Diarrhea 
•    Vomiting—more than once
•    Rash or other skin infection, including persistent itching or scratching
•    Symptoms of COVID-19 or recent exposure to someone with COVID-19

For sun safety for all outdoor camps please ensure that your child is wearing sunscreen prior to their arrival at camp. Teach them to apply sunscreen and wear a hat all times. Please send sunscreen labeled with your child’s name and we will remind them to re‐apply throughout the day. 
 
Our camp programs will remain outdoors in rainy weather. Please send a raincoat and/or change of clothes. In the event of severe weather or thunderstorms, campers will gather at a designated area and play low organization games and activities. 
 
During extreme heat and smog, weather conditions are monitored frequently and activities are adjusted to provide safe programming for all participants with frequent breaks and activities that require less exertion. Participants are reminded to drink water throughout the day. Please ensure participants have a water bottle each day.

 

Additional information

Phone Calls 
Staff will be contacting families a few days prior to the start of the program. Please ensure that all contact, emergency, and medical information are up-to-date, as well as those allowed to pick-up your children. 

Refund Policy/Withdrawals
Participants will be refunded the full amount less a cancellation fee of 10% of the registration fee or $5, whichever is greater. Refunds must be requested two weeks (14 days) prior to the start of the program. Participants withdrawing for medical reasons will receive a full refund for the remainder of the program. A doctor's note is required. Notes must be received within two weeks of the date of illness. *Refunds are subject to a 10% administrative charge